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Creating and Sending a Spot Request

From transport mode to sending the request to your carriers.

A spot request collects a price for a single shipment. You enter the shipment, select your carriers, and send. It takes four steps.

Choose request type and transport mode

  1. Click Request transport quote.
  2. Select Spot as the request type.
  3. Choose the transport mode: air freight, sea freight as container or LCL, or road freight.
  4. Define the transport legs. For sea, air, and rail you use checkboxes to request pre-carriage, main carriage, and on-carriage. Road transports usually run door to door. → Requesting individual transport legs
  5. Select Import customs clearance or Transport insurance if you need them.

Upload a document instead of typing

An upload field sits below the additional options. Drag your delivery note or packing list into it, or click the field to select a file.

OYASO reads the document and pre-fills the shipment data in the next step. This works for every transport mode.

Enter shipment data and deadlines

  1. If you uploaded a document, packages, dimensions, weights, and addresses are already filled in. Check the values.
  2. Enter the number, dimensions, and weight of your packages. The system calculates volume and chargeable weight. → Chargeable weight and volume
  3. Enter the origin and destination address. For sea and air freight, add the ports or airports.
  4. Select the Incoterm, for example DAP or EXW.
  5. Set the offer deadline and the pickup date. The offer deadline determines how long prices can come in.
  6. Enter special loading instructions in the text field, such as "not stackable" or "forklift licence required".

If you stored a default text in your settings, it already appears here. → Adjusting master data and email templates

Select your carriers

  1. Select your carriers from the list using the checkboxes. Use the filters to narrow the list, for example by transport mode.
  2. If a carrier is missing, enter their email address at the top and click Add. They appear in the list immediately and receive the request.

Review and send

  1. Adjust the subject line and the message. → Formatting the message text
  2. Check the summary on the right. It shows the request exactly as your carriers will receive it.
  3. Click Send.

The request moves from Drafts to Open Requests. Your carriers receive the email immediately.

If you spot a mistake after sending

A sent request cannot be changed. → Can I still change a request after sending it?

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